Instructions for virtual sessions' chairs

  1. Follow the instructions to access the sessions virtually. Please do so 10 minutes before your session starts.
  2. If you are chairing a hybrid session, please read the indications for hybrid sessions.
  3. Use the Zoom chat to identify yourself as the chair to the “Angel” of the room (conference staff). The Angel will assist you if needed.
  4. Ask the presenters to identify themselves to ensure that all of them are present and their Zoom names correspond to those in the programme. Otherwise, ask them to change them.
  5. If any speaker is missing or has a technical problem, you can move to the next speaker and come back later to check. In case of a no-show, you can decide to take a break if you prefer, but in this case, the time will be lost, and if the missing speaker arrives late, there will be no possibility of giving the talk later.
  6. Introduce the session and the first speaker. Ask the speaker to share the presentation, start the video, and un-mute the microphone.
  7. You can decide to keep your camera on or off, but turn off your microphone unless you need to make any warning.
  8. Each speaker has 20 minutes for the talk and 3-4 minutes for discussion (unless the chair had previously requested to share the time among more speakers. In this case, they will have 15-18 minutes). Please, warn the presenters at 5 minutes and 1 minute to go.
  9. The participants may raise their virtual hand to ask a question or write it in the chat for you to read it aloud.
  10. If you see someone with a hand raised on the participant list, please give them the floor one by one to make the question. When the 3-4 minutes discussion period ends, invite the audience to continue the discussion privately and proceed with the next speaker.
  11. Please keep the session on time to be able to close it formally.