All the presentations must be shared via Zoom and the microphones must be on so that virtual participants can listen.
Please verify with the online conference assistant (identified as "Angel" on Zoom) that the virtual attendees can hear you and see your presentation. Avoid speaking far from the microphone.
All sessions will be hybrid or online. Participants may join and present either in person or online. On-site participants who need to join virtual rooms can use the quiet rooms with their own laptops and headphones.
Last-minute changes from in-person to virtual presentations are allowed.
Participants can attend the conference in person, even if they present virtually.
Online participants must follow the instructions in the virtual area.
In-person speakers will find information about the venue in the in-person area.
Speakers do not need to submit their presentations in advance. They can bring presentations on a USB in PDF format or download them from personal clouds/emails on the room's PC. Alternatively, speakers can use their own laptop to connect to the corresponding Zoom session, following the instructions in the virtual area.
In general, the talks should be about 20 minutes long, followed by 3-4 minutes of discussion coordinated by the Chair. Short talks should be about 15 minutes. Strict timing must be observed.
Session chairs
Chairs of hybrid sessions can be in-person or online. In-person speakers should follow the instructions above to ensure that the onsite part runs smoothly.
If you are a virtual chair of a hybrid session, please make sure that you can communicate with the in-person speakers and guide them through the process. In case of problems, please inform the Angel in the Zoom room so that they request onsite conference staff to assist.
Please be in the room 10 minutes before the session starts to prepare.
Make sure that the laptop is connected to the Zoom room associated with your assigned physical room. Otherwise, contact the conference support desk in the virtual support room (passcode 112).
Communicate with the Zoom room Angel to double-check that the virtual participants can hear and see the room.
With the help of the Angel, please identify the virtual and in-person speakers and ask the in-person participant to copy their presentations on the conference room's laptop and make sure that they work. All the presentations must be shared on Zoom.
Ensure everyone speaking far from the PC desk gets closer, so virtual participants can hear them. Repeat questions yourself if needed.
Read and follow the instructions for general chairs of the virtual sessions.
