§1. General principles

1. Definitions
   1. The Event - The conference, seminar, course, tutorials, etc. that are organized on the dates indicated on the website.
   2. Co-organizers - CFEnetwork, CMStatistics and the rest of co-organizers that are indicated on the website.
   3. Merchant/Seller - Thales Educational and Academic Activities Ltd on behalf of the co-organizers which uses the services of VivaWallet for credit card transactions.
   4. Registration system, hereinafter referred to as the System - An Internet application, licensed by the co-organizers, which supports the Event participants' registering process.
   5. User - Every person that uses the System to register for the Event.
   6. Participant - Natural persons, who are 18 years old and have full capacity to perform acts in law, as well as legal persons and organizational units that do not have legal personality, but which are able to acquire rights and assume obligations in their own name, and can use the System to register for the Event correctly.
   7. Bank account - Bank account of the merchant, used to collect the fees for participating in the Event. The bank account details are only available through the System.
   8. Signing of contract - It is the moment of posting the fee for participating in the Event at the Seller bank account or completing the payment with the credit card (or cash during the Event). At this moment, it is considered that the User has signed a purchase-sale agreement with the Seller, concerning the right to participate in the Event. The acquiring of the right shall be confirmed by an email. A receipt will be available on the System.
   9. Participation fee - The amount determined by the Organizer that must be paid by Participants, so as to confirm their participation in the Event.
   10. Payer - A paid Participant.
2. Additional provisions and information
   1. The official Event website is the home hosting these terms and conditions.
   2. The System’s operation scope also includes a service that consists of storing User registrations in a database and handling such registrations.
   3. The technical requirements regarding the using of the System are standard for the general use of the Internet. The User must have a computer with Internet access and software that enables viewing of its contents. It is recommended to use the following browsers: Mozilla and Google Chrome.
   4. The provisions in these Regulations constitute an integral part of participation in the Event and apply to all Participants.

§2. Terms and conditions of participation

1. To participate in the Event, Participants must:
   1. Fill and submit the online registration form available on the system; and
   2. Pay the Event fee, as defined by the Organizer under Art. 3 hereunder.
2. The Organizer reserves a right to modify the list of speakers and/or the programme for reasons beyond its control. Any part of the Event, including the whole event, can take place online (virtual and not in person) for reasons beyond the Organizer's control. The Organizer shall not be held liable in any way for damages vis-à-vis the Participants in such a circumstance.
3. The Organizer reserves a right to alter the Event date, or cancel the Event, for reasons beyond its control. In such a circumstance, Participants shall have a right to cancel their participation according to the cancellation policy in 4.9. The Organizer shall not be responsible for covering any additional expenses of the Participants made in association with the Event.
4. The number of Event places is limited. Participants will be enlisted on the first-come, first-served basis. The Organizer reserves the right to reject registration requests and participation to the Event for any reason that they deem appropriate.

§3. On-line Event registration

1. Participants can only register for the Event via an online form available on the System.
2. The Event shall be open for registration a few months before the Event until the last available place has been booked, but in any case no longer than until the end of the Event.
3. During their registration process, participants must fill all fields indicated by *.
4. Participants thereby guarantee that all the details filled in are correct.
5. When the registration form has been filled in and the data confirmed, the system sends a message to the email address provided in the form, thus confirming the registration request. Paid Participants can download a receipt alongside the confirming email message.
6. In-person participation in the Event shall be paid and shall include access to all sessions, Event material, coffee breaks and a welcome reception. Paid virtual participants will have access to virtual material and networking tools.

§4. Settlement

1. The Event fees are shown on the website.
2. The applicable registration fee is determined by the date when payment is received by the Organizers, not when the electronic registration form has been completed.
3. The Seller provides for the following types of settlement:
   1. Payment to the Bank account of the Seller, based on a proforma email, sent electronically to the Participant's email address specified in the registering form, or a proforma receipt that can be downloaded from the System.
   2. Using Visa or Master Card credit cards through the payment platform integrated with the registration system.
4. The Payer can download a standard receipt from their user account within seven days from posting a fee on the Seller's bank account, or following positive authorization of the transaction, via an electronic channel. Personalized invoices must be requested by email to registrations@cmstatistics.org.
5. The deadline for paying proforma invoices attached to the email messages with registration confirmation is three days.
6. The Seller reserves the right to demand from the Participant a confirmation of the fee transfer to be sent via email, if the Participation fee is paid after the deadline for the standard registration fee as a condition for enlisting in the Event.
7. Invoices can be modified, within the maximum period of 3 days, after they have been issued. Requests for any correction must be sent to registrations@cmstatistics.org.
8. When buying participation in the Event for the benefit of a third party, the Payer confirms that they have been authorized by such a party to issue all the necessary declarations, as specified to meet the requirements set forth herein. The person registering for the Event and accepting its terms and conditions thus declares to be duly authorized to make financial commitments towards the Event Organizer on pain of civil liability, including for damages, for lack or abuse of power.
9. When resigning from participating in the Event, a request for reimbursement of the cost of the Participation fee according to the cancellation policy can be sent to registrations@cmstatistics.org. An administration fee of 70 EUR and the service fee will be at the cost of the Participant. In addition: There is no penalty if cancellation is made by the 4.5 months before the Event was initially planned to take place. A penalty of 50% of the total registration fee if cancellation is made two months before the date when the Event was initially planned to take place. No reimbursement for cancellations within two months before the date when the Event was initially planned to take place.
10. Should such a request be granted, the Seller shall return the corresponding quantity, less the returning costs, within 15 days after approval.
11. In the case that a User, or a person that is not a registered User of the System, transfer any amount of money to the bank account of the Seller, which does not correspond to the completed registration, the Seller shall return such a payment, less the costs of returning the fee, within 15 days of sending the Seller the request for refunding the unduly paid amount.
12. The Participation fee referred to in Section 1 of this paragraph does not include the following costs: Event dinner, travel arrangements, lunches or any other expense that the participants may have derived from their participation to the Event. Registration fees do not include insurance of any kind. It is strongly recommended that participants arrange their own personal insurance. The organizers of the Event do not provide insurance and do not take responsibility for any cost, damage or expenses, which may have been incurred by the delegate as a consequence of the Event disruption for any reason, or any accidents that might occur during the Event or in the course of travel to or from the meeting site.

§5. Permission to use image

1. During the Event, the Organizer may arrange photo sessions and may film the course of the Event for the purposes of broadcasting in the media (TV, radio, Internet, press) or for the purposes of documentation, marketing, or advertising for the Organizer or other parties named by the Organizer. By participating in the Event, Participants give their implicit permission for the recording, use and/or dissemination by the Organizer, parties related to it of each Participant’s image, voice, expression in any promotional and marketing materials without limitation of time or territory.
2. This permission means specifically that photo, video and audio recordings taken during the Event may be placed on the Event website or another website managed by the Organizer, as well as used in marketing materials, including by dissemination in audio or video formats. The Participants hereby weave any claims (existing or future), including for compensation from the Organizer for such use of their image, voice or expression for the purposes defined hereunder.

§6. Final provisions

1. The Organizer shall act as the administrator of personal data of the Participants and Payers.
2. The Organizer has entrusted, under a separate contract, the processing of personal data of the Participants and Payers to the Seller for the purposes of the financial settlement of Event participation.
3. Personal data of the Participant’s collected by the Organizer from the Event participation form shall be processed for the Event organization purposes in accordance with the Regulations.
4. Without their knowledge and consent, personal data of the Participant of the Event or the Payer shall not be transferred to any other data administrators.
5. The disclosure of personal data shall be voluntary, and the Participants and Payers have a right to access and modify their personal data.
6. The Organizer reserves the right to use the email address specified when registering for the Event to send notifications to Participants of the Event, including about changes in the Event programme or the Regulations and information about future Events of the Organizer.
7. The Participants are required to observe the regulations document applicable at the venue of the Event, including especially principles of general safety, fire safety and security.
8. During the Event, the Participants shall follow any housekeeping instructions given by the Organizer. They shall refrain from recording the talks (in audio, video and photo formats, or any combination thereof).
9. Should a Participant be found to be in breach of the Event Regulations, the Organizer shall have a right to refuse the Participant the right to participate in the Event and request him or her to leave the Event site or venue.
10. The Organizer reserves the right to make changes in the Regulations. Upon an announcement by the Organizer of any changes to the Regulations, each Participant registered for the Event should immediately read such changes. Participants who do not accept any of the changes should notify of their position to the Organizer in writing to registrations@cmstatistics.org. The notification should reach the Organizer within three days from the entering into force of such changed Regulations in failure of which the Organizer shall regard the changed Regulations to have been fully accepted by the Participants.
11. The Organizer can be contacted via electronic mail at registrations@cmstatistics.org.
12. Any disputes arising in relation to the Event participation shall be decided by courts with jurisdiction for the Organizer.
13. The Organizers shall not be liable whatsoever for the Participants’ property that may be lost, destroyed or stolen during the Event.
14. The Participants shall be fully liable for any damage they cause both in the venues involved in any Event activities and in their accommodation.
15. By registering, Participants accept these Regulations.